For companies that run on spreadsheets, e-mail and workarounds

Custom Business Software

We build software for the way your company really works: orders, stock, approvals, contracts and reports in one place, replacing the spreadsheets and shared inboxes that hold the process together today.

Overview

Custom business software that fits how your company runs

Most companies run on spreadsheets, shared inboxes and one or two programs that almost do the job. We build the software for the rest: orders, stock, approvals, contracts and reports that your team handles by hand because no ready-made program fits.

It runs in the browser, so people use it from the office, a warehouse or home. It connects to your accounting and e-mail, and it grows one process at a time.

Book a call
  • Orders, approvals and handovers become rules, so work moves on without anyone chasing it.

  • Customers, stock and documents in one database instead of five files that disagree.

  • Live reports and exports for the people who run the company, built from the same data.

Scope

What’s included in our business software development

What goes into a system for your company, from the first interviews to the weeks after rollout. Anything outside the agreed scope is quoted separately.

Get an estimate

Analysis

  • Interviews with the people who do the work today
  • A map of the current process and where it loses time
  • A list of the rules, roles and reports the software must handle
  • A plan to move your existing data in

Build

  • A browser-based application with login and roles
  • Workflows, approvals and notifications
  • Reports, exports and a dashboard
  • Connections to accounting, e-mail and other systems

Rollout

  • Data import from your spreadsheets and old systems
  • Testing with the people who will use it
  • Training and a short guide for each role
  • Support during the first weeks

Recognition

Recognized by the industry

Independent awards and client reviews, not just our own word.

5.0
Average rating on TechBehemoths & Clutch
30+
clients across the globe
7+
years of building digital products

Some of the companies we work with

Why Softclaire

We start from how your people work today.

Business software usually fails because nobody asked the people using it. We sit with them first, and we roll out one process at a time.

Tell us what you do by hand
  • We watch the work first

    We spend time with the people who do the job and write down what really happens, workarounds included.

  • One process at a time

    The first release replaces one spreadsheet or one step. It proves itself, then we move to the next.

  • Connected to what you have

    Accounting, e-mail, payments and the programs you keep are linked in instead of replaced.

  • The code is yours

    You own the source code, so you aren’t tied to us or to a license for every user.

What we build

What we build for companies

Typical systems, often combined in one application.

  • Sales and customer tracking

    Leads, offers, contacts and follow-ups in one list, with a clear view of what is won and what is stuck.

  • Orders and stock

    Orders, deliveries and stock levels, with invoices created from the order.

  • Approvals and requests

    Purchases, leave and expenses that need a yes before they move on, with each step recorded.

  • Contracts and documents

    Templates, generated documents and one place to find the signed copy.

  • Reports and dashboards

    Margins, workload and results from your own data, refreshed as people work.

  • Connections to other programs

    Accounting, e-mail, payment and delivery services linked to the system, so data is typed once.

Process

How a business software project runs

One process at a time, so people start using it early and tell us what to change.

  1. Interviews and process map

    We talk to the people who do the work, map how it goes today and agree which process to take first.

  2. Plan and prototype

    Screens and rules for the first process, tried by the people who will use them before anything is built.

  3. Build and roll out

    We build in two-week sprints, import your data and bring the first group onto the new system.

  4. Train, support, extend

    We train each role, stay close for the first weeks, then add the next process.

Technology

Technology behind our business software

Common tools that a new developer can pick up, which matters when the system stays in use for years.

  • Front-end

    • React
    • Vue
    • TypeScript
  • Back-end

    • Laravel
    • Node.js
    • NestJS
    • PHP
  • Data

    • PostgreSQL
    • MySQL
    • Redis
  • Integrations

    • REST APIs
    • webhooks
    • accounting tools
  • Cloud and DevOps

    • AWS
    • DigitalOcean
    • Docker

Engagement models

Ways to work with us on your business software

Build at a fixed price, add processes month by month and keep daily work running. You always talk to the people building it.

  • Fixed-price business software

    Most common

    One process mapped first, then the software built and rolled out in phases, each with its own price and date.

    Get a quote
    • Phase one: a process map and first screens
    • A demo at the end of every sprint
    • Code and accounts in your name

    Best when you know the processes to cover.

  • Ongoing software development

    Monthly

    Monthly capacity to add processes and change rules, based on what your staff report.

    Get a quote
    • Next processes taken from a shared backlog
    • Changes based on your staff’s feedback
    • Scale up or down with notice

    Best once the first process is running on it.

  • Software maintenance and support

    After launch

    Updates, monitoring, backups and fixes, so daily work never stops.

    Get a quote
    • Security and dependency updates
    • Uptime monitoring and backups
    • Bug fixes within agreed response times

    Best for software your staff use every day.

Not sure which fits? Let’s talk

Testimonials

What our clients say

Reviews from founders and teams we have built products with, also published on Clutch and TechBehemoths.

  • TechBehemoths

    Softclaire is development company unlike (many) others. Friendly and flexible, good with deadlines and trustworthy. Experts in multiple fields. We are very happy to work with them as development partner. Very much recommended!

    Arno Bakker Co-owner at Mediascape
  • TechBehemoths

    We have been working with Softclaire for almost 2 years now, on our main product - an online gaming website, play-games.com. Being in the web games niche, things change fast so we need to adapt on the go - and we can trust them with this. They are easy to work with, proactive, and manage work flow very well. We value their transparency and their perseverance in every task they undertake.

    Stefan Naghi Co-founder at FIRST PIXEL SRL
  • TechBehemoths

    We approached Softclaire with nothing more than an idea and a few initial mockups for our SaaS product. Their team stepped in guiding us through strategic planning, development and devops. We are still working with them for ongoing maintenance and feature updates. If you're looking for a reliable, long-term technical partner, I highly recommend them.

    Alexandru Mihalache
  • Clutch

    Within 6 months of our app launch we have gained 750 users. We have had a huge boost in traffic on the platform since launch and have multiple 5 star ratings on the App Store. We have also had comments from other software developers commenting on how brilliant the app is structured.

    Nassouh Kabbani CFO at Pocketask Inc.
  • Clutch

    The team delivered everything on time and provided a mind map to showcase the progress. Overall, they were very flexible and committed to meeting expectations.

    Mihai Brebu Director at Puapi
  • TechBehemoths

    We had an idea for a tech startup in the medical niche, but we lacked the expertise to design and develop a product of this scale. Thankfully we found an amazing team that guided us through the process every step of the way.

    Aron Dumitrache Medtech Innovator
  • TechBehemoths

    A few months ago, I contacted them for a custom Perfex CRM module and the e-Invoice module. Their work is of exceptional quality, and I am extremely satisfied with both the quality and the budget. I highly recommend Softclaire to all businesses and investors!

    Mirela Marin
  • TechBehemoths

    Softclaire created a beautiful, functional website for us, exactly as we instructed.

    Paul Radovan CEO at Print Services

Good to know

Frequently asked questions

Contact us
How much does custom business software cost?
It depends on how many processes it covers, how many roles use it and what it connects to. Replacing one spreadsheet and one approval flow is a modest project, a full system for orders, stock and invoicing is a large one. After the first interviews we give you a fixed price per phase.
Why not buy ready-made software?
If a ready-made program fits, buy it, it will be cheaper. Custom software makes sense when your process is a real advantage, when several programs have to be forced to work together, or when licenses per user cost more every year than the system would.
Can you replace our spreadsheets without stopping work?
Yes. We import your existing data, run the new system next to the old one for a short time and switch each team when they are ready. Nobody has to stop what they are doing.
Can the software connect to our accounting program?
Usually, through its API. We check what your accounting tool offers first, then build the link so invoices and payments are created once and appear in both places.
How long does it take to build?
The first process is often live within a couple of months. We add the next ones one by one, so the system grows while people use it. We agree the timeline with the scope.
Who owns the software, and can another developer take over?
You own it. You get the source code, the designs and short documentation, and the code uses common tools so another developer can continue the work.
Do you look after the software once it is running?
Yes. Fixes, updates and small changes are covered by software maintenance, so someone is responsible when something breaks.

Let’s talk about your business software

Tell us what you want to build. We reply with the next steps.

Or email us at contact [at] softclaire.com