AI automation services for the work nobody wants to do by hand
Typing invoices into the ERP, sorting the shared inbox, copying emails into the CRM: slow, dull and where mistakes creep in. We build automations that do the routine part, flag anything unclear and measure the hours saved.
What an automation project covers, from mapping the process to monitoring it after launch. If you need something that isn’t listed, we’ll say so up front.
Every result carries a confidence score; low scores are never posted automatically.
02
A review queue for people
Unclear items wait for a person, and each correction teaches the system.
03
Logs and alerts
Every run is recorded, and you are alerted when something fails or drifts.
04
Your data stays private
No training on your documents, GDPR-compliant processing and hosting on your servers when needed.
Processes
Processes we automate with AI
Good candidates are repeated, rule-based processes with messy input such as documents and emails, done by hand today. When the work needs judgement across many steps, look at AI agent development.
Invoice and document processing
Invoices, orders and forms are read, checked and entered into your accounting software or ERP.
Email sorting and routing
Incoming emails are classified and sent to the right person or system, without anyone retyping them.
Contract and document checks
The AI checks documents against your rules, flags missing clauses or figures and shows where it found them.
Requests and approvals
Requests are checked against policy and routed to the right approver, with the reasoning attached.
CRM and ERP updates
Records are created and updated from emails, calls and forms, so nobody copies data between systems.
Reports on schedule
Weekly and monthly reports are compiled from several systems and sent automatically.
Scope
Three levels of AI automation
Most companies start small, prove the savings and then expand. We recommend a level after we map your process.
Fastest start
One slow step automated
AI takes over a single slow step, such as reading invoices, inside the tools you already use.
Savings in weeks
No change to how your team works
Document Document Document
Data
Most common
A complete workflow
From the incoming document or email to the final record, with approvals, error handling and a review queue.
End to end, no retyping
Exceptions go to a person
Workflow
Your systems
Biggest impact
Automation across departments
Several connected workflows with a shared dashboard, so you see volumes, errors and savings in one place.
One view of every process
Monitoring and alerts
Automations
Departments
How we work
How an AI automation project works with us
Not every process needs AI. If simple rules are enough, we say so and keep it simple.
Map the process
We follow the process as it runs today, count the time and errors, and choose the step with the best return.
Prototype on real documents
We run the AI on your own invoices, emails or forms so you see accuracy before anything is connected.
Measure accuracy and savings
We set the confidence thresholds and the review queue and confirm the savings against the agreed target.
Launch and monitor
The automation goes live in your systems. We monitor results and extend it to the next process.
Technology
Technology behind our AI automation
We choose per project. These are the tools we know well.
Language and vision models
OpenAI GPT
Anthropic Claude
Google Gemini
Azure Document Intelligence
Tesseract
Workflows and code
Python
n8n
Make
Zapier
custom integrations
Systems it connects to
SAP
Odoo
Salesforce
HubSpot
QuickBooks
Microsoft 365
Google Workspace
Data
PostgreSQL
SQL Server
Excel and CSV
PDFs and scans
Hosting
Azure
AWS
Google Cloud
your own servers
Engagement models
Ways to work with us on AI automation
Automate one process at a fixed price, extend it month by month and keep it running. You always talk to the people who build your automation.
Fixed-price automation project
Most common
One slow step automated and measured first, then the full workflow, in phases priced up front.
Softclaire is development company unlike (many) others. Friendly and flexible, good with deadlines and trustworthy. Experts in multiple fields. We are very happy to work with them as development partner. Very much recommended!
We have been working with Softclaire for almost 2 years now, on our main product - an online gaming website, play-games.com. Being in the web games niche, things change fast so we need to adapt on the go - and we can trust them with this. They are easy to work with, proactive, and manage work flow very well. We value their transparency and their perseverance in every task they undertake.
We approached Softclaire with nothing more than an idea and a few initial mockups for our SaaS product. Their team stepped in guiding us through strategic planning, development and devops. We are still working with them for ongoing maintenance and feature updates. If you're looking for a reliable, long-term technical partner, I highly recommend them.
Within 6 months of our app launch we have gained 750 users. We have had a huge boost in traffic on the platform since launch and have multiple 5 star ratings on the App Store. We have also had comments from other software developers commenting on how brilliant the app is structured.
The team delivered everything on time and provided a mind map to showcase the progress. Overall, they were very flexible and committed to meeting expectations.
We had an idea for a tech startup in the medical niche, but we lacked the expertise to design and develop a product of this scale. Thankfully we found an amazing team that guided us through the process every step of the way.
A few months ago, I contacted them for a custom Perfex CRM module and the e-Invoice module. Their work is of exceptional quality, and I am extremely satisfied with both the quality and the budget. I highly recommend Softclaire to all businesses and investors!
Processes that repeat often, follow clear rules and start from messy input such as invoices, emails or forms. A good test: if a person spends hours a week copying data between documents and systems, it is a candidate.
How accurate is AI at reading invoices and documents?
It depends on the documents, so we measure it on your own samples before building anything. Every result carries a confidence score, and anything below the threshold goes to a person instead of being posted.
What happens when the AI is not sure?
The item goes to a review queue where a person confirms or corrects it. The correction is stored, so the same case is handled better next time.
Which systems can you connect?
Email, accounting software, ERP and CRM systems, databases, spreadsheets, file storage and your own applications, through their APIs. We check what your systems offer before we promise an integration.
What is the difference between AI automation and regular automation?
Regular automation needs structured input: the same fields in the same place. AI automation can also read free text, scans and varied document layouts. For tasks that need decisions across many steps and systems, see AI agent development.
How do we measure the return?
Before we start we record the time, volume and error rate of the process. After launch we report the same numbers, so the saving is a measured figure and not an estimate.
Which process would you like to stop doing by hand?
Tell us what you want to build. We reply with the next steps.
Award winner 2025 TechBehemoths 
Arno Bakker Co-owner at Mediascape 
Stefan Naghi Co-founder at FIRST PIXEL SRL 
Alexandru Mihalache 
Aron Dumitrache Medtech Innovator