An AI assistant for business, from the first question to daily use
Your people already have most answers somewhere: a folder, a wiki page, a colleague. We build an AI assistant in Slack, Teams or your intranet that finds the right paragraph, shows its source and respects who may read what.
What an assistant project covers, from the first workshop to support after launch. If you need something that isn’t on the list, we’ll tell you up front.
Assistants save the most time where knowledge is scattered across documents, people and tools. To work through a task across systems, see AI agent development; for customer-facing chat, see AI chatbot development.
Company knowledge search
Ask in plain language and get the answer with its source from your wiki, policies, contracts and manuals.
Email and meeting summaries
Long threads and meeting notes turned into a short summary with the decisions and next steps.
Questions about your own data
Ask about sales, support or stock in words and get figures and a chart instead of waiting for a report.
Faster onboarding
New colleagues get answers without interrupting the experts.
Proposals and tender answers
Drafts a first version from past proposals and your product documentation.
HR, legal and finance Q&A
Policy questions answered from the right documents, visible only to those allowed to see them.
Access and privacy
Each person sees only what they are allowed to
An assistant must never show the HR file to sales. Access control is built in from day one.
Softclaire is development company unlike (many) others. Friendly and flexible, good with deadlines and trustworthy. Experts in multiple fields. We are very happy to work with them as development partner. Very much recommended!
We have been working with Softclaire for almost 2 years now, on our main product - an online gaming website, play-games.com. Being in the web games niche, things change fast so we need to adapt on the go - and we can trust them with this. They are easy to work with, proactive, and manage work flow very well. We value their transparency and their perseverance in every task they undertake.
We approached Softclaire with nothing more than an idea and a few initial mockups for our SaaS product. Their team stepped in guiding us through strategic planning, development and devops. We are still working with them for ongoing maintenance and feature updates. If you're looking for a reliable, long-term technical partner, I highly recommend them.
Within 6 months of our app launch we have gained 750 users. We have had a huge boost in traffic on the platform since launch and have multiple 5 star ratings on the App Store. We have also had comments from other software developers commenting on how brilliant the app is structured.
The team delivered everything on time and provided a mind map to showcase the progress. Overall, they were very flexible and committed to meeting expectations.
We had an idea for a tech startup in the medical niche, but we lacked the expertise to design and develop a product of this scale. Thankfully we found an amazing team that guided us through the process every step of the way.
A few months ago, I contacted them for a custom Perfex CRM module and the e-Invoice module. Their work is of exceptional quality, and I am extremely satisfied with both the quality and the budget. I highly recommend Softclaire to all businesses and investors!
ChatGPT knows the internet, not your company. Your assistant answers from your own documents and data, follows your access rules, shows where each answer comes from and can take small actions, such as creating a ticket.
What is the difference between an AI assistant and an AI chatbot?
An assistant serves your team and answers from internal documents, with access rules per person. A chatbot serves your customers on your website or WhatsApp, from public content. The technology is similar; the audience, the data and the safeguards differ. See AI chatbot development for the customer-facing version.
What if the assistant does not know the answer?
It says so instead of inventing one and points to who can help. These questions also show what is missing from your documents, so you can fill the gaps.
Can employees see only what they are allowed to?
Yes. The assistant follows access rules per user or team, so sales staff do not get answers from HR or finance documents.
Where can the assistant be used?
In Slack, Microsoft Teams, your intranet, or a web or mobile app. The same assistant can work in several places at once.
Is our data safe?
Yes. We use AI providers that do not train on your data, store your documents securely and can run the assistant on your own servers when needed. We can sign an NDA before we start.
Which systems and documents can it connect to?
Common document stores such as SharePoint, Google Drive, Confluence and Notion, file shares, PDFs and scanned documents, plus your sign-in system so permissions carry over. For other systems we build a connector, as long as there is a safe way to read the data.
How long does it take, and what does it cost?
A pilot for one team and one set of documents usually takes about four weeks, at a fixed price. After that, each rollout phase is scoped and priced before we start, so there are no open-ended bills. Running costs (hosting and AI model usage) are measured and reported every month.
Who owns the assistant, and who maintains it after launch?
You do: the code, the configuration and your data stay yours, with no lock-in. After launch you can run it yourselves with the handover documentation, or let us look after it with a monthly care plan.
Ready to discuss your AI assistant?
Tell us what you want to build. We reply with the next steps.
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